Overview
Our Client is a law firm looking for a detail-oriented and reliable Bookkeeper/Admin Assistant to handle day-to-day financial transactions and provide general administrative support. The role combines bookkeeping duties with office administration to ensure smooth business operations.
Responsibilities
Administration
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
Bookkeeping
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration, or related field.
- Proven experience as a Bookkeeper or Admin Assistant (experience with accounting software preferred).
- 3 years work experience as an Administrative Officer, Financial administration / bookkeeping or similar role
- Experience working in a law firm is an added advantage
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a team.
Compensation
The incumbent will receive a competitive salary commensurate with experience.
